Full-featured applications without development that think and act with you
Unlike traditional digitization, Smart Digitization integrates AI directly into application logic, data, and user interfaces. The result is faster request fulfillment, fewer errors, and stronger oversight of performance and compliance.
- Pre-filled forms, recommended steps, and immediate actions
- Intelligent support with deep knowledge and intelligence always at hand
years of experience
IT solutions
IT experts
What is SMART Digitization?
For business
Instead of another spreadsheet or isolated form, you get applications that think along with you. No development required, directly in the user environment:
- When entering an incident, fields such as asset and severity are automatically filled in.
- the probable root cause and recommended resolver group will be suggested.
- prepares pre/post checklists for changes and proposes approvers,
- during the audit, it will highlight missing evidence and generate an audit narrative.
Result: Shorter cycles, fewer errors, stronger compliance oversight, and faster onboarding of new people—without having to convince IT to "program" something.
For technical teams
Declarative definition of applications with a unified data model for applications and stored data.
- The built-in AI layer recognizes and actively works with the logic of applications, data, and users,
- knows the relevant context and consequences of the situation
- interprets the situation, anticipates needs, actively assists with work, and deeply supports users.
Result: Data-driven application with high productivity and extended user capabilities; robust, stable, auditable operation – ready to scale according to the needs of the organization.
Try Smart Digitization in your environment
Find out how AI can speed up request processing, reduce errors, and strengthen process oversight—without the need for development. A brief consultation will show you specific areas where a smart approach can deliver the greatest benefits.
Key benefits of Smart Digitization
Fewer errors and duplicates
Automatic field completion and input verification reduce the risk of errors as soon as the record is created.
Faster processing of requests
The system suggests further steps, solvers, or approvers directly during work – without waiting.
Stronger oversight of compliance
Rules and policies are actively monitored during the process, and decisions are explainable and auditable.
Less unnecessary work
The procedures are versioned, cited, and prepared so that there is no need to go back and make corrections.
Consistent records without manual copying
Relevant data is extracted directly from emails and files and systematically assigned to records.
Better overview and timely notifications
Performance indicators and deviations are monitored in real time – with the possibility of timely intervention.
Traditional vs. Smart Digitization
- Manual forms lead to data errors
- Requests in emails get lost and are difficult to track
- Approvals take too long
- Procedures are inconsistent and unclear across teams
- The status of requests is unclear
- Audits lack the context of decisions
- New employees take a long time to train
- Key fields are validated and completed automatically
- Requests are captured in chat and stored as managed records
- The system will suggest suitable approvers and check for conflicts.
- AI provides steps and recommendations directly during execution
- The user can see the current status and the next step directly in the chat.
- Actions, reasons for decisions, and source citations are recorded.
- Intelligent role-based guidance during task execution
What problems does Smart Digitization solve, and for whom?
Operations/Quality
ISSUE: A lot of manual administration in CAPA, duplication, missing evidence, delayed actions, and weak auditing.
SOLUTION: For new issues, the system pre-fills Severity/Category/Asset, suggests a workaround and probable root cause, recommends a resolver group, and initiates Immediate actions.
Service/Backoffice:
ISSUE: inconsistent forms, inconsistent rules, and lengthy approvals.
SOLUTION: When a change request is submitted, the system suggests approvers, prepares a pre/post-change checklist, and monitors the SLA.
Compliance/Audit
ISSUE: Lack of evidence, weak explanations, and cumbersome reports.
SOLUTION: Recommended checks according to the standard, checking for missing records, generating audit narratives, and auditable history.
HR/Workforce
ISSUE: assigning roles based on skills/availability, monitoring certifications, and development plan.
SOLUTION: Proposed staffing for changes/projects, notifications of expired certificates, recommended training courses.
What do you get?
- Within 2–4 weeks (PoC): Within a few weeks, a functional prototype of the smart application is deployed, demonstrating the system's ability to process data, search for information, and generate recommendations within a configurable environment.
- Within 4–6 weeks (MVP, Pilot): The application provides comprehensive workflows with managed forms, controls, and audit trails. Governance and security (RBAC/RLS) are fully functional at this stage.
- Within 3 months (Prod): Deployment of a complete production platform with high availability and monitoring. Applications run in stable operation with the possibility of expansion with new modules and integration according to the needs of the organization.
Success stories of our clients
Our experts have successfully completed dozens of applications for customers from various industries in the public and private sectors, as well as international corporations. Our most significant solutions include:
Digitalization of work instructions in production for a leading innovator in electromobility
With the help of Aspecta and its Solvedio platform, the global manufacturer of electric vehicles has decided to digitise its work...
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Digitalization of the problem-solving process for a global automotive manufacturer
Digitizing the troubleshooting process has helped the global automaker speed up and streamline the management of manufacturing incidents, making...
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Design of the information system for SAŽP
Design of the application and technological architecture for the information system for the registration, processing and evaluation of applications under the Recovery Plan.
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Digitalization of personnel files for a retail enterprise
The retailer was facing problems with paper records and inconsistent procedures at different locations, so Aspecta...
Read More ⮕FAQ
The platform allows you to create business applications through configuration – AI recognizes data and logic and assists the user during work (pre-fills, explains, recommends the next step).
No, applications consist of configuration elements (forms, workflows, rules) that AI understands and processes in real time.
Yes, PoC can be launched within 2–4 weeks and expanded to MVP within 6 weeks.
The platform uses RBAC/RLS, encryption, EU data residency, and audit trail.
Yes, it is multicloud (AWS/Azure) and supports deployment in a client tenant with its own policies.
Adjustments are made through configuration – AI adapts to changed logic without the need to rewrite code.