Digitalization of work instructions in manufacturing for a leading innovator in electric mobility

With Aspecta’s Solvedio platform, a global electric vehicle manufacturer chose to digitalize work instructions, giving employees instant access to up-to-date procedures, accelerating processes, and reducing the risk of errors. The solution has increased efficiency and ensured consistent quality, supporting not only smooth production but also the long-term development of teams.

Key points:

✓ Digitalization of work instructions with the Solvedio platform from Aspecta.
✓ Immediate access for employees to up-to-date information directly at the workplace.
✓ Reduction of errors, acceleration of processes, and support for production efficiency.
✓ Automatic documentation and transparent oversight of procedures.
✓ Linking instructions with training for long-term team development.

07. October 2024 ┃ 9 minute reading

The digitalization of work instructions is becoming crucial for companies that want to keep pace with modern manufacturing standards. Traditional manual processes are slow, challenging to update, and prone to errors, hindering production efficiency and quality. In digital form, instructions are always up-to-date, easily accessible, and allow better real-time process management. This approach ensures consistent quality, reduces the risk of errors, and supports employee training and flexibility in an ever-evolving technological era.

Client

The client is a major global electric vehicle manufacturer known for its innovative approach and commitment to technological advancement and sustainability. The company has decided to modernize its manufacturing processes by digitalizing work instructions, ensuring up-to-date, accurate, and efficient management of production procedures.

Problem: Traditional method of creating work instructions

The company faced challenges in preparing, distributing, and updating work instructions. The traditional method of creating instructions and manual distribution was time-consuming and error-prone, leading to delays and the risk that employees might not have access to the latest information. Additionally, the manual management of instructions complicates team collaboration and increases the risk of errors.

The client, therefore, needed a system that would enable the digitalization of the entire process of preparing, collaborating, updating, and distributing work instructions, ensuring their accuracy, timeliness, and real-time availability. Integrating these digitalized instructions into the employee training process was an important aspect.

Solution: Comprehensive digitalization of work instructions

Aspecta has developed the product Solvedio to help clients digitalize their agendas. This solution streamlines the entire process of managing work instructions, from creation to implementation. It facilitates efficient team collaboration, ensures immediate access to up-to-date information, and automates documentation.

The solution provided the following improvements:

Centralized updates and immediate availability of instructions – The system allows for the creation and instant sharing of new or updated work instructions, ensuring that employees have access to the latest information directly at their workstations.
Digitalization of work steps and technologies – Each work step in the instruction and each element of technological equipment is digitalized, with visual elements and symbols also recorded to enhance understanding of procedures.
Data processing – Visual images of individual devices and technologies are data-processed and integrated into instructions and work steps, facilitating understanding and accurate task execution. All instructions are data-driven, and their visual representation is automatically generated as needed.
Real-time availability of instructions – Employees can access up-to-date instructions at any time, reducing time spent searching for information and ensuring consistency in work procedures.
Monitoring compliance with procedures – Solvedio provides tools for tracking the execution of work procedures and identifying deviations in real time, reducing the risk of errors and supporting effective team training.
Automatic documentation and auditability – Every update to instructions is automatically recorded, enhancing transparency and enabling traceability of changes for internal audits.
Integration into the training process – Digitalized work instructions are linked to a Skill Matrix system, allowing managers to assess employee skill levels, identify training needs, and manage employee development according to current production needs. All instructions are data-driven, with visual outputs generated in real time based on their intended use, enabling further data processing and use in employee training.

Results and benefits

The digitalization of work instructions has brought significant benefits to the client:

✓ Accelerated process of preparation and distribution of instructions – The digitalized collaboration process enables rapid creation and updating of instructions, which are immediately accessible to employees, minimizing the risk of errors and downtime.

✓ Improved information accessibility – Digital availability of all work procedures directly at the workplace reduces the time needed to access instructions and helps maintain process consistency across teams.

✓ Consolidated data – Work instructions defined by data. Data is centrally processed in a consolidated digital solution. Simple process for preparation and updates. Unlimited possibilities for further data processing and leveraging embedded know-how.

✓ Precise adherence to standards – With procedure compliance monitoring, Solvedio ensures that employees work according to the latest standards, leading to improved production quality and minimized complaints.

✓ Support for learning and development – Integrating work instructions into the training process and utilizing the Skill Matrix system allows employees to adapt efficiently to new procedures and technologies, promoting the long-term development of their skills.

✓ Improved transparency and control – Automating the preparation and distribution of instructions provides a transparent system for tracking procedure compliance and enables efficient internal controls and audits.

The client acquired a robust, adaptable, and long-term sustainable solution for managing and digitalizing work instructions, enabling them to maintain high-quality standards, respond flexibly to changes, and support employee development.

Conclusion

Aspecta delivered a solution that significantly enhanced the efficiency and quality of the client's production processes while raising the bar for the entire industry. By digitalizing work instructions with the Solvedio platform, Aspecta ensured accuracy, quick accessibility, and control over all essential procedures, minimizing errors and supporting employee development. Through this approach, Aspecta helped the client achieve higher production standards and contributed to shaping the industry's future, where digitalization will be an integral part of a sustainable and technologically advanced manufacturing environment.

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