AI implementations in the field of Skill Management
Aspecta specializes in developing custom software solutions, digitalization, and cloudification for its clients, along with the adoption of artificial intelligence. With a growing number of employees and an expanding portfolio of services, Aspecta faced the need for effective skill and competency management among its workforce. In an effort to increase competitiveness and maximize its potential, we decided to implement advanced artificial intelligence (AI) solutions into our skill management system.
Key points:
✓ Faster recruitment through automation and candidate success prediction.
✓ Personalized learning fosters employee development and satisfaction.
✓ Resource optimization and task assignment flexibility through AI.
✓ AI solutions enable faster response to market opportunities.
16. October 2024 ┃ 7 minutes reading

Initial Situation and Challenges
Aspecta is currently facing several key challenges:
- Rapidly changing technological environment: The IT sector is constantly evolving, requiring continuous updating of employee skills. Aspecta needs a system that can quickly identify new trends and adapt training programs accordingly.
- Growing number of employees: As the company expands, it becomes increasingly challenging to effectively map and manage the skills of all employees. Traditional methods of assessing and tracking competencies are becoming time-consuming and less accurate.
- Diversification of services: Expanding the service portfolio requires a broader range of specialized skills. Aspecta needs better visibility into the available competencies within the organization and the ability to quickly identify skill gaps.
- Competition in the labor market: Attracting and retaining talented IT professionals is becoming increasingly difficult. The company needs more effective tools to identify potential candidates and personalized development plans for existing employees.
- Need for precise resource allocation: Efficient project team assembly is crucial for project success and client satisfaction. Aspecta requires a system that can quickly and accurately identify the most suitable employees for specific projects.
- Streamline the process of mapping and analyzing employee skills.
- Improve the accuracy and speed of project team assembly.
- Optimize training and development programs for employees.
- Enhance the recruitment process for new talent.

Migration Process and Strategy
Aspecta plans to implement a comprehensive AI system for skills management (the project is in the implementation phase), which will include the following key components:
- Creating and updating Skill Matrix: The AI system will analyze existing job descriptions, technical documentation, project records, and other relevant sources of information. Based on this analysis, it will automatically create and continuously update a comprehensive skill matrix for the various areas of the company's operations. This will enable rapid deployment and maintenance of an up-to-date view of skills in the organization without the need for extensive manual input.
The system will be able to identify not only technical skills but also soft skills and project experience. It will also track the evolution of skills over time, allowing management to better understand trends in competency development within the organisation.
- Intelligent identification of candidates for projects: The system will analyse the requirements of new projects and automatically identify the most suitable candidates from among the staff. It will take into account not only technical skills, but also soft skills, previous experience with similar projects and staff availability. This will enable Aspecte to assemble project teams more efficiently and make optimal use of available human resources.
The AI will be able to suggest several options for team composition, taking into account factors such as complementary skills, potential for mentoring, and personality characteristics for optimal team dynamics.
- Personalised development plans: Based on an analysis of current employee skills, market requirements and the company's strategic goals, AI will design individualized training plans. These plans will take into account not only the current needs of the company, but also anticipated future trends in the IT sector. The system will also suggest the most effective training methods for each employee based on their learning preferences and available time.
AI will continuously monitor employee progress and automatically adjust development plans based on achievements and the changing needs of the organization. The system will also be able to identify potential career paths for employees based on their current skills and interests.
- Optimization of the recruitment process: AI will assist in defining criteria for new positions, analyse candidate profiles and suggest the most suitable candidates. The system will be able to automatically scan resumes, compare them to the requirements of the position and predict a candidate's potential success in the company. This will significantly reduce the time it takes to fill key positions and improve the quality of recruitment.
The system will also be able to identify potential candidates for internal promotion or transfer, thereby supporting internal talent development. The AI will analyze not only technical skills, but also soft skills and cultural fit of candidates, helping to better align new hires with Aspecta's values and culture.
- Effective assignment of staff to activities: The system will analyse the availability and skills of staff in real time, enabling dynamic assignment of tasks and more efficient use of human resources across different projects. This will improve the company's flexibility in responding to changing project and client requirements.
AI will be able to optimise the distribution of tasks to maximise the use of employees' skills while supporting their development. The system will also take into account employees' workload and preferences, contributing to a better work-life balance.
Benefits and Features of the AI Skill Management System
Automatic Skill Matrix Creation: AI creates a skill matrix mapping the needs of the company and the team based on data such as project assignments, technical documentation, resumes, and job descriptions.
Self-assessment for Key Competencies: For key competencies, AI generates a self-assessment to quickly map the basic level, followed by systematic evaluation to address gaps.
Immediate Identification of Skill Gaps: Skill gaps are immediately identified at the individual and team levels.
Identification of Talents and Hidden Skills: In response to any performance requirement, AI helps identify individuals with the necessary skills and assets, uncovering hidden capabilities within the team.
Assignment of Responsibilities Based on Needs: AI identifies employees closest to meeting specific needs and resolves issues related to mismatched responsibilities.
Support for Growth and Career Development: Team members see opportunities for growth, future perspectives, and alignment with the company's needs.
Targeted Development and Recruitment of Employees: Management gains insights that enable focus on employee development and recruitment. AI identifies the most suitable candidates internally or on the market, minimizing skill gaps.
Fair and Efficient Compensation: Compensation strategies are more effective and fairer, supported by relevant performance data.



Benefits
By implementing an AI system for skill management, Aspecta expects the following benefits:
✓ Increased efficiency in project team assembly: The AI system will enable faster and more accurate identification of the most suitable employees for specific projects. This will lead to better utilization of talent, increased productivity, and higher quality of delivered solutions.
✓ Reduced time to fill new positions: Automated candidate profile analysis and predictive modeling of their potential success within the company will significantly speed up and streamline the recruitment process.
✓ Improved employee satisfaction with personal development opportunities: Personalized development plans and better-targeted learning opportunities will increase employee engagement and their satisfaction with career growth at Aspecta.
✓ Increase in overall company productivity: More efficient utilization of employee skills, better-assembled project teams, and targeted competency development will contribute to an overall increase in productivity.
✓ Improved ability to quickly respond to new market opportunities: With better insight into available skills and the ability to quickly assemble optimal teams, Aspecta will be able to respond more swiftly to new business opportunities.
✓ To increase the efficiency of educational programmes: Personalized training plans and precisely target the real needs of the employees and the organization will increase the return on investment in education.

Conclusion
The implementation of an AI system for skill management represents a significant step for Aspecta towards digital transformation and the optimization of human resource management processes. This project has the potential to greatly enhance the company's ability to effectively utilize and develop its employees' talents, respond quickly to changing market demands, and maintain competitiveness in the dynamic IT sector.
Aspecta believes that this project, utilizing advanced AI solutions, will result not only in improved business outcomes but also in increased employee satisfaction and engagement.
In light of the rapidly changing technological environment and increasing competition in the labor market, Aspecta considers this project key to maintaining its position in the IT services sector in Slovakia. The implementation of AI in skill management is not just a technological upgrade but a strategic initiative with the potential to transform how the company develops and utilizes its most valuable resource—human capital.
This initiative also underscores Aspecta's commitment to innovation and continuous improvement. By leveraging cutting-edge AI technologies in human resource management, Aspecta not only optimizes its internal processes but also demonstrates its ability to apply advanced technologies in practice.
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